Workspace administration

Roles, security, files, backups, billing and settings: who may do what in your workspace, and what happens to your data.

• Roles and permissionsHow a role is created, what each column of the permission grid grants, and the changes CommonLynk refuses so that you cannot lock your own workspace out.
• Two factor authenticationHow to enrol, what recovery codes are for, how to require two factor for everybody, and what to do when a phone is lost.
• The activity logWhat CommonLynk records automatically, how to filter and export it, and the rule that keeps the contents of your records out of the log.
• Files and storageHow an attachment is checked and protected, which formats and sizes are accepted, and where your storage allowance is managed.
• BackupsTaking a complete copy of your workspace, encrypting it, keeping copies in storage you control, and putting one back.
• Billing and your subscriptionWhere the subscription is managed, what an invoice contains, how a plan change takes effect, and what happens if payment lapses.
• Workspace settingsChoosing the languages you work in, setting your country and calendar, filling in your organisation profile, and finding the setup wizard again.